Payment & Finances

Payment & Finances

Payment Deadline & Late Fee

My Payment: What Is & Not Covered

Payment Methods

Tax Refunds

Bank Loans

 Important Notice: In order to secure your place in any IFR field school, a nonrefundable deposit fee is required. Deposit payment may only be made after your application was approved by the field school director(s).



Each field school has a payment deadline noted on the top of the program page (look at the green box on the top right).  Students are encouraged to complete tuition payment by that deadline.  If payments are incomplete by the designated deadline, students will incur a $100 Late Fee.  Students may avoid the Late Fee is they sign the Financial Aid agreement and send to the IFR before the program payment deadline. 

Note that the Financial Aid agreement is a legal document committing the student to full payment for the program regardless of student attendance.  If you are not certain you will attend the program, signing this document may not be a good idea.  




  • Costs of instruction
  • Costs of your room & board. In most field schools, your meals during the weekend are not covered but the cost of accommodations are. Look at the field school syllabus for details
  • Costs of your credit units and unofficial transcripts.  UCLA charges $15 for official transcripts
  • All local transportation
  • For all international programs, the full costs of your Health, Political & Natural Disaster Evacuation and Accident Insurance
  • A single IFR T-Shirt


  • Costs of travel to- and from field school meeting point as described in the program syllabus
  • Travel insurance for airline tickets
  • Costs of entry visa (if any) to the country in which the field school will take place
  • Costs of immunizations or prescribed medication
  • Personal expenses for items such as gifts to family & friends, phone calls, etc.
  • For all programs in the US the IFR cannot purchase short term health insurance on your behalf. Proof of health insurance is required. 



Payments may be made by check, cashier check or through our online payment system. All payments must be made in US Dollars. Pay stubs for check payments are required and students will be able to download pay stubs from their folder once admitted to the program.

  • Check Payment: If you choose to pay by check or cashier check, please make it payable to the “Institute for Field Research”. Write your program name and program on the memo line.
  • Credit Card Payment: The IFR accepts all major credit cards. A 2% Processing fee is automatically charged to all online transactions.
  • Cash Payment: Student may pay by cash by personally coming to the IFR offices. Mailing of cash, even via secure couriers is strongly discourage. The IFR will not be responsible for any cash lost when send to our offices.
  • Bank Transfers: At this time, the IFR is unable to accept bank transfers.
  • Returned checks incur an automatic $29.00 Returned Check Fee




For US Citizens: At this time, the Internal Revenue Services (IRS) does not allow non-university academic institutions to issue a 1098-T tax forms. Although students receive academic credit units through our partner universities, students do not matriculate there and therefore, cannot receive 1098-T forms from UCLA or Connecticut College.  The IFR, however, will be happy to issue a letter stating students participated in our field school(s) and an updated financial statement showing payment history.  Contact This email address is being protected from spambots. You need JavaScript enabled to view it. to request such documents.

For Canadian Citizens: The IFR will be delighted to complete Form TL11A for Tuition, Education, and Textbook Amounts Certificate - University Outside Canada. Please send the IFR your TF11A E form in a PDF format (email to This email address is being protected from spambots. You need JavaScript enabled to view it.).  We will send the completed form back, usually within 48 hours.

All other Nationalities: Please contact the IFR with questions about tax deduction possibilities in your home country. 



Student Loans: One way to help fund the field school cost is through student loans.  The best way to use this financial tool is to ask your home school to accept the loan on your behalf and forward funds to the IFR through a Consortium Agreement.  Such loans can go towards your Financial Aid package and disperse to the IFR by the school in which you matriculate.  Go to the IFR Financial Aid page to read more.

The IFR itself cannot accept direct payment of student loans as we are not a university.  Our partner institution decline accepting student loans on our behalf as students do not matriculate there.     

Personal Loans: Your field school is an academic class that awards you with credit units from our partner university.  Many banks will allow personal loans at low interest rates to finance such academic activities.  The IFR can accept direct payment from banks from such loans.  Make sure any funds transfer from your bank includes your name and the field school you plan to attend.  This will help ensure funds will be credited correctly in our system.   





Financial Aid

Many universities allow students to take institutional financial aid off campus.  Check with the Financial Aid office at your school to see what aid you can apply to your IFR field school.  Explore your eligibility for additional funds – including loans – through your home school before applying to an IFR field school.  The Study Abroad office at your home institution may be of help and can be a good source of information.  Because the credit units you earn for your IFR field school will likely be accepted at your home institution and applied towards your degree, your school should be able to process a Stafford Loan or other federal/state sources of support to assist your IFR participation.

Most IFR field schools run during the summer.  Your annual financial aid package may be augmented (through additional allocation of funds) to cover the costs of tuition, estimated airfare and spending money.  The summer is usually considered the first term of the academic year but policies may be different at your home institution. Please consult with your home institution about availability, eligibility and home campus deadlines for Financial Aid requests.

If you do plan to use Financial Aid to pay any portion of your field school costs, please follow these four steps: 

1. Consult with a Financial Aid officer at your home institution regarding eligibility, availability and type of financial package.  Complete all relevant paperwork.

2. Apply to an IFR field school.  Once accepted, you will be sent an enrollment packet.  Complete and send with your nonrefundable $500 Deposit Fee to secure a spot in the program.

3. Download the IFR Financial Aid Agreement  Carefully read and make sure you understand the legal obligations you are taking upon yourself.  Sign, date, scan and send as an email attachment to  Once received, the form will be reviewed and IFR representative will sign on our behalf.  A copy will be sent to you, usually within 36 hours. 

4. Once Financial Aid funds are dispersed to you, forward balance of payment to the IFR.  You will not be allowed to attend the field school if we do not receive your full field school payment five days prior to the beginning of your program. 

Important note: Federal financial aid must be dispersed directly to you. The IFR and UCLA cannot accept direct federal financial aid on your behalf as you matriculate at your home institution. Federal financial aid may be dispersed to you first and it is your responsibility to use the funds and pay for the costs of the field school.

Cancellation Policy

If you need to cancel your participation in any of our field schools, the following policy applies.

To withdraw from the program, send an email to  


The Deposit fee is nonrefundable.


Withdraw prior to tuition payment deadline: Deposit fee is nonrefundable but any additional payments you made are refundable.

Withdraw past tuition payment deadline: You are responsible for the full cost of tuition.  A space has been reserved for you and other students have been turned away.

Payment deadline dates are noted on individual field school home pages – look at the date posted on the green square at the top right portion of the page.  Tuition is nonrefundable after the payment deadline date.

Failure to inform the IFR of program withdraw by the payment deadline (see above) will result in a bill for the full cost of Tuition.  Students will be held liable for the full Tuition regardless of attendance. Failure to pay will result with the bill sent to a collection agency and you will incur all relevant additional fees. 

Returned check incurs an automatic $29.00 Returned Check Fee.

In the event that a field school is cancelled by the Institute for Field Research, all enrolled students will be notified immediately and given a full refund of Tuition costs, including the $500 Deposit Fee.